The Office of the Registrar


Students must file an application for degree conferral with the Office of the Registrar, HGA 007, to become a candidate for graduation.  Applications should be filed a semester before the semester of program completion.

Prospective graduates should read the following information carefully. Pay close attention to the dates, which are important for a smooth degree conferral process. It is the student’s responsibility to know and meet all graduation requirements and deadlines. Prospective graduates are encouraged to meet with his/her Advisors for a graduation audit to ensure that all program requirements are successfully met.

Students eligible for graduation pay the fees at the Bursar's Office (HGA Room 018) or request with the Office of the Registrar to have the fees billed to their student accounts. All graduation applications must be filed in the Office of the Registrar, HGA Room 007.

Graduation Billing Request
The charges for graduation fees can be billed to your student account, but the charges can only be applied to the semester in which you are graduating. If these charges are not paid, the student will not be allowed clearance for graduation. The balance for these charges must be paid in full and all holds must be cleared before a degree can be conferred. Late fees of $10 per month after the application deadline will be assessed, if applicable. Graduation billing request is available in the Registrar’s Office, HGA Room 007.

Graduation Clearance
All graduation candidates must secure final graduation clearance in the term to be conferred to ensure that all obligations to the institution are met. Clearance filed in prior semesters is no longer valid. Each semester, approximately four weeks before the conferral date, the Graduation Clearance Form and instructions are sent to the student's Hornet e-mail. All clearance requirements must be met and approved by the deadline and before the degree can be conferred. Questions about the clearance process should be directed to the Office of the Registrar. 

“Degree Only” Candidates
Students filing for degree conferral in a semester during which they are not currently enrolled must enroll in the applicable "For Degree Only" 0499 course and pay the one credit hour in-state tuition and fees in addition to meeting the requirements listed above. Graduating students must be listed on the official University roster and therefore must be enrolled in the semester which a degree is conferred.

Graduation Application Deadlines
The fee to apply for graduation is $80 on or before the deadline. Students are assessed a late fee of $10 per month after the application deadline. For more information visit the Office of the Registrar, HGA Room 007.

Fall Graduation Degree Conferral Date: December 15, 2017

Deadline to Apply for December Degree Conferral without late fees: August 7, 2017 

Fees:                $80 apply by August 7, 2017

            $90 from August 8, 2017 through September 7, 2017

            $100 from September 8, 2017 through October 7, 2017

            $110 from October 8, 2017 through November 7, 2017**       

** Graduation applications and petitions to roll over graduation applications will not be accepted after November 7, 2017!


Spring Graduation Degree Conferral Date: May 12, 2018*

*This date is subject to change without prior notice.

Deadline to Apply for May Degree Conferral without late fees: October 2, 2017 

Fees:                $80 apply by October 2, 2017

            $90 from October 3, 2017 through November 2, 2017

            $100 from November 3, 2017 through December 2, 2017

            $110 from December 3, 2017 through January 2, 2018

            $120 from January 3, 2018 through February 2, 2018

            $130 from February 3, 2018 through March 2, 2018**

** Graduation applications and petitions to roll over graduation applications will not be accepted after March 2, 2018!

The dates are subject to change without prior notice.

To prepare for Graduation:

  • Meet with your academic success coach/faculty advisor for program completion review.

    • Request that your advisor forward your program review and any approved program substitutions or waivers to the Registrar.

  • Apply for graduation with the Office of the Registrar.

    • Provide the name for your diploma/commencement program.

If you have filed a FERPA Non-disclosure request, your name will not be printed. Contact the Registrar's Office for information.

  • Verify and update your permanent address in MYHSSU.

  • Resolve any outstanding transcripts and required test scores.

  • Meet all course and other requirements as outlined for the degree program.  

    • Official admission to the degree program.

    • Meet grade and grade point average requirements.

    • Successful completion and receipt of required exit exams/assessments, if applicable.

  • Meet the graduation residency and degree program credit hour requirement.

  • Resolve your account balance, if applicable, and any active holds on your student account.

  • Complete Exit Loan Counseling.

  • Meet all graduation clearance requirements and file the Graduation Clearance Form.

  • Return rented textbooks upon completion of courses.

** With successful completion of all degree and institutional requirements, the degree conferral would be completed approximately one month after the graduation date. Upon conferral, official notice would be sent to the Hornet's e-mail and the graduation date would also display in the Education record of the MYHSSU Personal Info, Biographical Info window.

To prepare for Commencement:

  • Order Graduation Regalia included with your graduation fees. Click here for order information.

  • Order Graduation Announcements. Click here for price and order information.

  • Regularly check Hornet e-mail for important information.

  • Check Registrar: Graduation web page for information.

**Diplomas are mailed approximately six to eight weeks following Commencement.

Graduation and Commencement Important Dates

For additional information about Graduation and Commencement, please click here to review the Informational Bulletin for Graduating Seniors.

2017 Graduation and Commencement Important Dates

Deadline to Order Academic RegaliaMarch 19, 2017 Jostens On-line
Spring Candidate Final ExamsApril 17-22, 2017 In-Class
Clearance Forms Due (Spring Candidates) April 24, 20174:00p.m.On-line Form
Spring Candidates Grades DueApril 24, 20174:00p.m.MYHSSU, Grade Reports
Requirements Completion Deadline *April 24, 20174:00p.m.Office of the Registrar, HGA 007
Commencement Program DeadlineApril 27, 2017   
Academic Regalia PickupMay 1-May 10, 2017 University Bookstore, GRH 105
Commencement Tickets PickupMay 1-May 10, 2017 Office of the Registrar, HGA 007
Graduation Rehearsal/ReceptionMay 12, 20172:00p.m.HSSU Emerson Performance Center
Graduate Check-In and Robing May 13, 20179:00a.m.HGA Annex
Class PhotoMay 13, 20179:15a.m.HGA Front Steps
Graduate ProcessionalMay 13, 2017 9:45a.m.   HSSU Campus
Commencement ConvocationMay 13, 201710:00a.m.HSSU Emerson Performance Center
Commencement ReceptionMay 13, 201712:00p.m.   HSSU Bosley Dining Hall 

*All graduation requirements must be met by the Requirements Completion Deadline.  Failure to adhere to all degree program and institutional requirements to graduation by the Requirements Completion Deadline will result in the candidate not participating in commencement and the removal as a candidate from graduation.  You may contact the Office of the Registrar if you have further questions at 314-340-3600.

Dates are subject to change without prior notice.