The Office of the Registrar
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Excessive Absence Administrative Withdrawal Policy

EXCESSIVE ABSENCE ADMINISTRATIVE WITHDRAWAL POLICY

INSTRUCTOR REPORT OF ABSENCES

Instructor Report of Absence options:

1) Administrative Withdrawal Notification: Should be used to notify students with consecutive absences that they have reached the number of absences requiring administrative withdrawal from the course(s).

2) Administrative Withdrawal: Should be used after a student has been notified that their consecutive excessive absences require administrative withdrawal from the course. Students administratively withdrawn from a course(s) will receive a grade of “AF”; failure due to excessive absences, which will be included in the student’s grade point average.

The last date of attendance (LDA) is required for processing. ALL withdrawals must be processed by the end of the Final Exam Period, as “AF” grades will not be accepted during Final Grade entry.



ADMINISTRATIVE WITHDRAWAL “NOTIFICATION” AND “WITHDRAWAL” POLICIES

An Administrative Withdrawal Notification should be issued through MYHSSU when a student has been absent from class for:

two consecutive weeks during the regular Fall/Spring Semester,

one week during Summer Session I/II, and

one week during accelerated Fall/Spring Weekday Session I/II, or 

one meeting during accelerated Fall/Spring Weekend Session I/II

An Administrative Withdrawal should be issued through the HSSU Extranet when: 

the Administrative Withdrawal Notification has been issued and the instructor has verified that attendance records are accurate.  

Please be advised the University now requires that all students must receive Administrative Withdrawal Notifications before the Administrative Withdrawal is executed. Administrative Withdrawal Notifications are automatically generated given instructors set up notifications through MYHSSU at the beginning of each semester. Because the University affords students the right to appeal academic decisions, it is essential that instructors maintain accurate and consistent attendance records throughout the semester.

Administrative withdrawals due to excessive absences should not be administered for students that have never attended a course. Students that have never attended a course(s) will be automatically withdrawn if they have been accurately reported as “never attending” when submitting attendance records online through MYHSSU.

Please note: All administrative withdrawals must be processed online through the HSSU Extranet.

 


Administrative Withdrawals for excessive absences meeting the conditions to be withdrawn are valid and final. Students may appeal the withdrawal only when erroneously administratively withdrawn from class for excessive absences, in that absences resulting in the withdrawal are inaccurate. In the event that an instructor has reported absences in error, both the student and instructor must appeal the withdrawal using the Excessive Absence Administrative Withdrawal Reinstatement form available on MYHSSU whereas the instructor is required to provide an explanation of the error and the dates attended reported in error. All Excessive Absence Administrative Withdrawal Reinstatement forms require approval from the Vice President for Academic Affairs or his designee. Instructors are required to update attendance reports to complete the reinstatement.

 

Revised August 2014.

 

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