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The Office of Academic Affairs: Absence and Withdrawal Policies

ADMINISTRATIVE WITHDRAWAL POLICY

Please be advised that this policy has been revised for the new online withdrawal process.

INSTRUCTOR REPORT OF ABSENCES

Instructor Report of Absence options:

1) Administrative Withdrawal Notification: Should be used to notify students with consecutive absences that they have reached the number of absences requiring administrative withdrawal from the course(s).

 

2) Administrative Withdrawal: Should be used after a student has been notified that their consecutive excessive absences require administrative withdrawal from the course. Students administratively withdrawn from a course(s) will receive a grade of “AF”, failure due to excessive absences, which will be included in the student’s GPA.

The last date of attendance (LDA) is required for processing. ALL withdrawals must be processed by the last day to drop, as “AF” grades will not be accepted during Final Grade entry.

ADMINISTRATIVE WITHDRAWAL “NOTIFICATION” AND “WITHDRAWAL” POLICIES

An Administrative Withdrawal Notification should be issued through MYHSSU when a student has been absent from class for:

·         three consecutive weeks during the regular fall/spring semester

·         four meetings or one week during Summer Session I

·         two consecutive weeks during the Anheuser-Busch School of  Business Accelerated Program fall/spring Session I/II and general Summer Session II

 

An Administrative Withdrawal should be issued through the HSSU Extranet when:

·         the Administrative Withdrawal Notification has been issued and the instructor has verified that attendance records are accurate.        

 

Prior to the implementation of the online procedure, notifications were encouraged but not required. Please be advised that the University now requires that all students must receive Administrative Withdrawal Notifications before the Administrative Withdrawal is executed. Administrative Withdrawal Notifications are automatically generated given instructors set up notifications through MYHSSU at the beginning of each semester. Because the University affords students the right to appeal academic decisions, it is essential that instructors maintain accurate and consistent attendance records throughout the semester.

 

Administrative withdrawals due to excessive absences should NOT be administered for students that have NEVER ATTENDED a course. Students that have never attended a course(s) will be automatically withdrawn if they have been accurately reported as NEVER ATTENDING when submitting attendance records online through MYHSSU.

 

PLEASE NOTE: All administrative withdrawals must be processed online through the HSSU Extranet.

 

Revised Agust 18, 2010.

 

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