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Office of the Bursar
Billing and Payment

The Office of the Bursar also processes refunds and overpayments on student accounts. In addition to cashiering functions for the University, the office is responsible for University receivables, delinquent student accounts and third-party billing.

Paper statements will no longer be mailed after April 20, 2012, but are available through MYHSSU. 

FINANCIAL RESPONSIBILITY

Students at HSSU will incur certain financial obligations. Although, they may be eligible for various forms of financial aid, the final responsibility for those obligations will be the student’s. The University has developed an Installment Payment Plan designed to make as convenient as possible the payment of tuition, fees and other charges. Failure to comply with the installment agreement will prevent access to  transcripts and diplomas. Continued failure to pay a past-due debt may result in the debt being referred to a collection agency. In that event, collection costs will be added to the student’s account.

 

PAYMENT OF FEES

All fees are due and payable to the University at the time of registration. Financial clearance must be completed by Monday, July 30, 2012. A monthly payment plan option is available for students unable to pay in full at the time of registration. Students with delinquent accounts will not be allowed to register in subsequent semesters. 

 

FINANCIAL CLEARANCE

Students are required to secure financial clearance when registering for courses. Financial clearance for registration defined as demonstrating financial arrangement to pay total tuition and fees from one or more of the following resources:

 

  • Financial Aid Awards
  • Payment Plans
  • Scholarships/Institutional Waivers
  • Third-party Payers

Students securing financial clearance utilizing the University’s payment plan must comply with the payment deadlines as established in the University’s installment agreement. The University reserves the right to cancel the registration and administratively withdraw any student that fails to secure financial clearance by the noted deadline.

 

FALL SEMESTER 2012 DUE DATES

# OF PAYMENTS

DUE DATE

1 Payment

DUE NOW

2 Payment

09/05/2012

3 Payment

10/05/2012

4 Payment

11/05/2012

Failure to make payment on 08/17/2012 will result in a cancellation of the courses selected.

 

POLICY AND PROCEDURES RELATED TO FINANCIAL CLEARANCE

1.   The University will attempt to notify students who have not secured financial clearance prior to canceling their registration.

2.    Students will be administratively withdrawn prior to the first day of class.

3.    During late registration, students will be administratively withdrawn daily.

4.    The University will nullify related tuition and fees, excluding the admissions fee, for cancelled registrations.

5.    The University reserves the right to assess charges and fees for any courses attended.

6.    Students that have been administratively withdrawn may not attend classes without re-enrolling and securing financial clearance.

                                                           FINANCIAL AID
Approved financial aid is used to reduce the outstanding balance on a student’s account. The entry will appear as “Pending Aid” on the monthly billing statement and will reduce the current term balance due.  On MyHSSU the Pending Aid summary includes aid for all semesters for the financial aid award year. If you only receive a partial award, then you must pay the remainder of your student fees and complete an Installment Agreement. See Monthly Play Plan for more information. 

 

Total Charges – Anticipated Aid  = Net Charges

 

Net Charges x Minimum % Due = Monthly Payment Due

 

Pending Aid is financial aid that has not been posted to your account. Student refunds are processed only on posted funds that exceed the charges.

 

PAYMENT METHODS

Harris-Stowe State University will accept a payment via mail, in person, over the phone and online. Harris-Stowe accepts cash (in person only), money order, check, credit cards (Mastercard, Visa, American Express, Discover) and debit cards.

 

Mail – Complete the payment stub of your billing statement and submit the payment to: Dr. Henry Givens, Jr. Administration Building, Attn: Cashier’s Office 018, 3026 Laclede Ave., St. Louis, MO 63103.  Please do not mail cash. Checks or money orders should include the student ID number and student name.

 

In Person – Payments will be accepted at the Cashier’s Office, Room 018, Dr. Henry Givens, Jr. Administration Building.  Please see above for office hours.

 

Phone – You may make a payment with a credit or debit card via the phone. Please call (314) 340-3343 and a cashier will take pertinent information to process a payment.  Receipts mailed upon request.

 

Online - Visit www.hssu.edu to make an online payment. On the menu bar, select “Current Status” and click on the online payment link. Online payments may be made via credit card/debit card, checking and saving accounts. A confirmation of payment will be emailed to confirm a successful payment.

 

RETURN CHECKS

Checks are electronically processed at time of payment. Any check payable to Harris-Stowe State University that is returned unpaid will be assessed a $25 return check fee.

 

HSSU MONTHLY PAYMENT PLAN

 Students who do not wish to pay their charges in full, do not have financial aid covering 100 percent of their charges, or are not confirmed third-party recipients at the time of registration, must execute a Harris-Stowe State University Payment Plan. Students will complete an Installment Agreement in the Office of the Bursar, Room 018. Students who will have an unpaid balance will not be financially cleared for enrollment until this form has been completed.

 

All students on the installment plan will be assessed a $35 non-refundable fee. The first installment payment will be the sum of the applicable fees plus 25 percent  of your total balance due (i.e. fees, credit hour load charges, housing).  The remaining balance will be paid in monthly installments. Students residing in a residence hall may have an extended payment plan for housing fees.

 

The closing date for billing is the 20th of the month. We do not mail billing statements. Email notifications will be sent to your hornets.hssu.edu account when charges update monthly. Payments are due the 5thof the following month.

 

                                                         THIRD-PARTY BILLING
Third-party billing is a payment agreement among the student, college and a student sponsor. The sponsor is an outside source that takes responsibility for all or partial payment of tuition, fees, books, etc. A third-party sponsor is not an individual, i.e. parent, grandparent, etc., but a company or agency such as military, vocational rehabilitation, Training Rehabilitation Act (TRA), Workforce Investment Act (WIA), or other state agencies. The college will not bill third-party agencies for class re-takes unless the student contacts the agency for payment approval.

The Office of the Bursar must receive written approval from the sponsor for each semester the student attends Harris-Stowe State University. An invoice will be sent to the sponsor after the add/drop period is over. If the sponsor fails to respond to the bill by the given due date, the student will be responsible for the charges. The sponsor will receive the refund or credit for any reduction of fees that were originally billed.

FINANCIAL HOLDS

Students with an unpaid balance will not be permitted to register for future terms, receive their transcripts and/or diplomas.

Electronic Statement Overview (MYHSSU)

  • Login to MYHSSU
  •  Billing statement notification
    • Every month, an email is sent to the (hornets.hssu.edu) email address notifying students that a bill has been generated and is ready for viewing. 
  • Billing transactions
    • Your account statement reflects account transactions in real time as of the date you initially registered at Harris-Stowe State University (fall 2007).  
  • (Real Time )Current account activity can be found in your MYHSSU Students, Finance Information, My Account Info, My Account Balance. 
    • View and Pay Your Bill Online
      Students can access their account statement through the MyHSSU student system using your student ID and password.

      Non-authorized (guest) payers can pay by debit/credit card, checking/savings accounts. There is no service charge to pay online. Guest payers do not have access to view online bills.

      Students and Authorized Payers are able to:

      • View current bill and up to 12 months of previous bills
      • View online payment history
      • Pay bill online by automatically deducting the amount due from a checking or savings account or paying with Visa, MasterCard, Discover or American Express debit/credit card

      The online payment system is secure.  It will allow payment to be made from a checking or savings account or by Visa, MasterCard, Discover or American Express. Please allow 24 hour for debit/credit card payments and 48 hours for checking or savings accounts payments. This means that your payment will post immediately to the student account.   This means you will see your payment posted on your student account 24-48 hours from the online payment confirmation.

      Fees may be paid online 24 hours a day, 7 days a week. Payments submitted on Saturday or holiday will be posted to the student account with an effective date of the next business day.

      Check with your banking institution prior to submitting an online payment to make sure that your account allows ACH withdrawals.

 

WITHDRAWAL

It is the student’s responsibility to formally notify the Registrar’s Office and to follow proper procedures when withdrawing from the University.  Failure to pay fees, failure to receive financial aid, failure to attend class or refusing financial aid does NOT constitute an official withdrawal from Harris-Stowe State University.

 

OFFICE HOURS

Monday and Tuesday             9 a.m. – 5:30 p.m.

Wednesday and Thursday    9 a.m. – 7 p.m.

Friday                                       9 a.m. – 3 p.m.

 

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